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Waikato Business Awards 2024 Video Hub

Dear 2024 Finalists,

Welcome to the Waikato Business Awards 2024 Video Hub! Congratulations on becoming finalists in this year’s awards. Following the success of the 2023 finalists, we’re excited to work with you and showcase your business.

You can now arrange your finalist video options on our website. We've worked hard to ensure the entire process is easy and seamless for you. This finalist video service is sponsored and provided complimentary by the Waikato Chamber of Commerce as part of your finalist status in this year's awards.

Whether you prefer filming, editing, or providing your own video—so long as it conforms to our format requirements—we are here to guide you through the process. Your completed video will be available for download shortly after the Gala dinner event.

As a long-term media partner of the Waikato Chamber of Commerce, INDx Media has proudly worked with hundreds of New Zealand businesses across a wide range of industries. We produce professional-quality media assets tailored to your business needs for communication, training, and marketing.

To start with, you can watch videos from previous years for inspiration or jump straight into the process now.

We look forward to working with you. 

Best regards,
The INDx Media Team

Previous Finalist Videos

Feel free to watch the previous finalists’ videos to get an idea of what to expect.

Each WBA finalist video follows a format specifically required for the gala dinner event. It is our job to ensure all videos conform, sound cohesive, and look visually consistent through the editing process. The video is also suited for social sharing and other uses afterward.

The finalist video format

30 sec video with a voice over

Gala dinner screen specs 
16x9 screen | 1080 FHD | 25fps
Submit a 60-80 words script for your voice over online before the deadline

Start your video process here

Step 1: Choose Your Video Option InstructionsStep 2: Submit Script or Media Files InstrcutionsAll key dates & deadlinesQuick Link to Video Option & Media Assets Upload FormQuick Link to Script Submission FormQuick Link to AI Prompt Section
Quick Link to Screenshots of 2023 Videos

Step 1: Choose Your Video Option

Option select deadline:  September 30, 2024!
Today's Date: October 12, 2024
Please select one of the options below as soon as possible to organise your video for the gala dinner. We only need you to submit your decision now; you can confirm booking dates, submit script, edit/film instructions and media files later once you have them ready. You can of course send us all media files with your option at once to save a step on sending files later. Just remember to submit your script (step 2) when you are ready. All finalist video options and video related services are covered by the Waikato Chamber of Commerce, there is no cost to finalist. 

Option 1: Film & Edit

Select the Film and Edit package to have a professional film crew come to your location and capture your business. We’ll then edit a fresh video for the business awards. Book as soon as possible, as our schedule is tight. If you're unsure about the exact date, you can submit the form with multiple dates that can work for you. We’ll finalise and confirm the final date with you later. Please do this now.
Important: Read Before Booking!
Select Film & Edit Option

Option 2: Edit Only

No filming required. We’re here to make things easy for you—simply supply us with your existing media assets, whether it’s video or photos, and we’ll edit them into a professional video tailored for the awards format. This digital process can be done entirely remotely, so you don’t need to worry about any filming or scheduling.
Please Read Before Sending Files
Select Edit Only Option

Option 3: Use Your Own Video

Use your existing marketing video or a previous WBA video as-is, or we may make slight edit to fit the awards format, such as adding a conformed logo screen or a voice-over. If a voice-over is required, you will need to submit a script for us to record, or you can supply your own voice-over. If you prefer your video to be played exactly as it is, please let us know in the form.
Self-Supplied Video Specs & Instructions
Select Use Your Own Video Option
If you choose option 3, using your own video without needing a voice over nor a script, and have received our confirmation of approval, your part is done, skip step 2 in this case. We will take it from there.

For most of you, after your option submission, please remember to go to step 2 and submit your script. Due to the large number of finalists and tight schedules, there won't be any review session on your video. You'll see your finished video at the gala dinner event. We have near 100% satisfaction record over the past 10 years of producing WBA finalist videos, you can trust our creative judgement.

Step 2: Submit Your Script

Script submission deadline: October 4, 2024
Once you have submitted your video option, you will need to send us your script for the voiceover (if applicable), along with any missing or additional media assets.

Submit a video script for voice over

Copy the AI Prompt to generate your WBA script
The WBA finalist video is a 30-second clip with a voiceover introducing your business. We handle all audio production and recording. If you choose option 3, use your own video as is, then there is no script is needed after our confirmation.

Please submit a 60-80 word script summarising your business. You can focus on the general aspects of what you do and what makes your business special. Alternatively, if you're in a single category, you can tailor the script to reflect that. You only need one script, as each finalist is allowed only one video. If you have entered multiple categories, the same video will be used for each.

AI tools can assist if needed, and we've prepared a custom prompt for ChatGPT or any mainstream AI tool to help you quickly generate script ideas. With today’s advanced AI, it can be done in seconds! However, it's crucial to strictly follow the word count. Be sure to emphasise this to anyone editing your script or to the AI tool you're using. Sticking to the word count ensures your script fits within the 30-40 second video timeline. Any script exceeding this length will need trimming.
We need your script by October 4, 2024
or submit your script before your film session to allow our team to organise recordings and plan necessary shots if possible. Your prompt submission is essential!

If you don't submit a script by the deadline, we will create a voiceover script on your behalf. You won’t have the opportunity to review it, so we highly recommend submitting a script you’re happy with to ensure your business is showcased as you want at the gala dinner.
By default, we will arrange professional voiceover talent, including AI options, to record your script. We won’t need to record any audio on location unless you choose to use your own team member for the voiceover. If so, select "Use our own voiceover talent" from the dropdown and ensure that person is present during our filming session.

If you'd like to send us your own voiceover digitally, that's fine with us. However, we often find that self-supplied audio can suffer from issues such as noisy environments, low-quality microphones, and inconsistent levels and poor sound quality. If you choose to DIY, please ensure your recordings are acceptable. We can guide you through some easy recording setups to improve quality if requested.

Our voiceover options include both male and female voices, some of which are blended with AI. You can listen to samples from previous finalist videos. see if you can spot which ones feature AI voices.
Submit Script Online

Additional Instructions & Media Files

If you have submitted your script and all your assets in the Step 1 video option form, you're all set.

Submit Storyboard / Instructions

We understand you may have specific instructions on what media assets to use and when. Mainly used for edit only option, you're welcome to send details with timecodes or clip lengths as references. Feel free to include a storyboard if you have one. We’ll use them as a guide to ensure our work aligns with your vision. For a 30-second video, we generally aim for around 10-15 shots.
Submit instructions/storyboard only

Submit Media Assets

Use this form to submit any missing media assets or if you have not done it during the step 1 option selection form. You can upload your media download links.
Submit Your Media Assets

Key Dates

Finalist Video Workshop: September 25, 2024 10:00 am
Video Option Decision Submission by: September 30, 2024
Script Submission Deadline: October 4, 2024
Self-Supplied Video Submission Deadline: October 22, 2024
Last Day for Video Production Bookings: October 24, 2024
Secure your spot now – all filming must be completed by the date above. First in first served.
Gala Dinner: November 15, 2024 (34 days left)

Step 1. Video Option

WBA 2024 Video Job Post Creation Form (19)

For option 1 and 2, please remember to submit your script next.

File Access Email Account:
Please ensure you grant shared media file access to [email protected].

Step 2: Submit your script

Step 2. Script & Media

Remember you need to submit your video option in step 1 first.
Quick Link to AI Script Prompt
Step 2 Script submission deadline:  October 4, 2024
WBA 2024 Video Job Script Submission (22)

Please submit your video option in the Step 1 form first to have your name added to the list for script and additional media uploads. You may need to refresh the page to see the change.

File Access Email Account:
Please ensure you grant shared media file access to [email protected].

Screenshots of WBA 2023 Videos
Hospice Waikato (Supplied Image)
Hospice Waikato (Supplied Image)
Invivo Wine (Supplied Footage)
Invivo Wine (Supplied Footage)
Invivo Wine (Supplied Footage)
Invivo Wine (Supplied Footage)

Copy the following prompt for your prefered AI tool.

Based on the information provided in this prompt, write a concise and engaging script for a 30-second Waikato business awards finalist video. The script must be between 60-80 words, summarising the business, its core values, and what makes it stand out. Tailor the script for a general audience, and if the business is nominated in a specific category, reflect the values of that category. Please confirm if you wish the script to reflect your nominated category, and if so, provide the category name. Otherwise, the script can be non-category related. To proceed, please input some context about your company, including your website URL. Do not generate any output until you have gathered enough details about the business. The script must strictly fit within the word limit. If details are unclear, ask for additional context such as a company profile or website. Generate three versions, one is more generic, one needs to describe the business from a third party perspective, like they. Do not over use, we, etc. One to be creative. Mark each version with a number, option 1, 2, 3. follow with the exact wordcount next to the version.
CloseLink to ChatGTP
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Edit Only Option Notes

Media Submission:

  • We accept both images and videos. If you only have images, that’s absolutely fine.
  • Ideally, all media should be high-resolution. For screen use, images should be at least 1920x1080 pixels (FHD).
  • Videos are best submitted in a 16:9 aspect ratio with a 1920x1080 FHD resolution. We accept .mp4 and .mov files.
  • If you have instructions on how to use your media assets or would like us to follow a storyboard, please include them in your submission.
  • Include all media assets in a shared folder and send us the download link. Please ensure you grant access to [email protected].
  • You can make a decision on which option you wish to take and upload all necessary files later.
  • Please submit your media assets by October 22, 2024 (10 days left). Early delivery is highly encouraged so we can prioritise your video first.
  • Without your media submission, our team will be unable to create a timeline for the awards category you are in. Please ensure timely submission.

Script Submission:

  • By default, we will need you to submit a script (60-80 words) to be used for the voice-over.
  • Script submission deadline: October 4, 2024.
  • You can submit your script and media assets separately.
  • We will record the voice-over and produce the video for you.

What We’ll Do:

  • We will add a logo screen, music, and voice-over to your materials.
  • The final edit will be between 30-40 seconds in length.
  • There is no review or revision session due to a tight schedule, but you can trust us to produce the work to a high standard.
  • If you wish to supply your own voice-over (aim for 30-40 seconds), please include it in your media package.
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Instructions for Self-Supplied WBA Video

Self-Supplied Video Deadline: October 22, 2024

Please submit your self-supplied video before the deadline! Early delivery is highly encouraged. Without your video, our team will be unable to create a timeline for the awards category you are in. Please ensure timely submission.

If you wish to use your previous WBA finalist video, simply indicate this on the option choice form. This document is intended solely for those choosing the self-supplied video option. You still need to submit your decision on this video option as soon as possible. You can submit your video anytime before the deadline, once you have made your choice submission. If no changes are needed after submission, we’ll confirm it with you, and your video will be considered done.

Technical Specifications:

  • Master Resolution: 1920x1080 FHD. Videos supplied in 4K will be automatically scaled down to FHD for consistency.
  • Frame Rate: 25fps
  • Video Format: .mp4 format, using either the H264 or H265 codec. Higher data rate output works better.
  • Video Runtime: 30-40 seconds
  • Video Bitrate: 18-20 Mbps (equivalent to 18,000-20,000 Kbps for FHD)
  • Audio Bitrate: 192-320 Kbps
  • Audio Sample Rate: 44.1 kHz or 48 kHz
  • Channels: Stereo (2 channels)
  • Colour Profile: Rec.709 (used for video and broadcast standards)
  • You should color grade and output your video to Rec.709. We do not grade your video if supplied in log space.

Audio and Voice-Over:

  • We recommend adding a voice-over to align with the awards format, but you can supply your video as-is if you prefer. Just indicate "As is" on the option choice form.
  • If your video doesn't have a voice-over and you’d like to include one, you have two options:
    • Supply us with a completed version that already includes the voice-over, or
    • Send us the video and the voice-over file separately, and we’ll combine them for you.

In general, a voice-over is expected to fit the awards format. However, if you wish to use your video as-is, we may need approval from the Waikato Chamber of Commerce and will confirm the decision with you.

Logo Placement:

  • All WBA finalists' videos will end with the finalist’s logo displayed on a solid white or black background for the last 3 seconds. The logo will be sized to match the other finalists' logos for consistency. We’ve already prepared your logo in the correct size and format. If you need a copy, please let us know.
  • To maintain a consistent look for the event, we may need to adjust your logo screen. If you choose the "As is" option, we may ask for your permission to make this adjustment.

By adhering to these guidelines, you'll help us maintain a seamless and professional presentation for the WBA gala dinner. Should you have any questions or require further clarification, don't hesitate to contact us.

INDx Media Producer: Borden Li 021 892518, Email: [email protected]

Please grant all online file permissions to: [email protected]

Script Submission Deadline: October 4, 2024. 
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Film & Edit Option Notes

Booking Period:

  • Available filming dates: September 30, 2024 to October 24, 2024 (12 days left).

Filming Session Booking:

  • Book early when more spots are available. Filming can begin from September 30, 2024.
  • The last day for filming is October 24, 2024
  • Bookings are first-come, first-served, and early bookings provide more options.
  • Late bookings can lead to scheduling problems, so plan ahead to allow maximum flexibility.

Alternative Dates:

  • Provide at least one, ideally two, alternative dates to help with scheduling.
  • If you’re undecided yet, please give us two alternative dates and submit your dates early so we can adjust later.
  • We’ll confirm the final date and time with you.

Filming Session Details:

  • We offer two filming sessions per day.
  • Morning: 9:30 am | Afternoon: 1:30 pm.
  • Custom start times can be arranged with approval.
  • Out-of-town locations may require time adjustments. Our team will confirm with you.
  • Each session lasts around 2 hours. Plan for 2.5 to 3 hours in total.
  • Inform your team about the filming. Let us know if anyone doesn't want to be on camera.
  • If you're unavailable, assign someone to manage the session in your place. It’s very embarrassing for everyone if we walk into an unprepared workplace where no one is aware of the filming.
  • Include PPE requirements and special conditions (e.g., parking) in the form.

Submission Details:

  • Submit your filming dates first, and finalise your script before your filming date.
  • Yes, you can submit your script after booking your film session, ideally before the filming day, so we can plan timing and shots effectively.
Filming starting: September 30, 2024
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